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Microsoft’s line of videos about business collaboration are well done and inspire a lot of thought about the possibilities of the new networked business landscape.  What they make me wonder though is which product are they espousing be used for this purpose?

Although it’s flying off the shelves, SharePoint is known to be strong when documents are the central focus – this creates space in the market for SharePoint’s Featured Partners who extend the functionality to support communities of practice, knowledge networks, innovation and more.

As I look at these after-market products as compared to the potential that collaboration and learning communities can bring to an organization I have to wonder how long it will take before one is just gobbled up and integrated right into SharePoint?

One of our projects now is hung up in IT due to our desire to use a SharePoint plug-in ASP provider with Community of Practice functionality – it’ll be nice when all of this comes in one ‘box.’

Well I’ve been noodling [aka procrastinating] on this post awhile – given my recent interview with Inc. Magazine on selecting collaboration tools, though, I thought it was time…

For many of the organizations that I speak/work with regarding knowledge networks/communities of practice they have [or are planning on implementing] a collaboration software package with many slick bells and whistles but without a clear path and strategy for getting up and running – this often results in an empty knowledge landscape with little showing except for some bells and whistles strewn about.

Even in the CIO world it’s popular to say that collaboration and innovation isn’t about the software but what do you do in addition to buying software? 

The Iceberg in IT

The delimna I frequently witness is what I call the ‘Iceberg in IT’ conundrum.  Someone decided that people needed to collaborate more and told IT to implement a package that enables collaboration.  While a good software package is certainly a required step, I prefer to put it near last instead of first. 

Using the admittedly cliche and ubiquitous iceberg metaphor above, social software is simply the visible thing that enables collaboration to happen.  When IT is told to purchase it when there is no strategy to generate adoption, it will feel cold and barren [sorry - couldn't help it].  In order to truly affect how this can help people do their jobs there is a large amount of work that needs to done behind the scenes…hence the 7Cs of success:

• Capturing:  the notion of collaboration is foreign in many organizations so people often need to be shown what potential is there if they were to collaborate.  We always visit different geographic locations and capture [via video, audio, memory stick, etc.] what people are working on so that we can determine common topics and have some seed material to begin populating the software system.
• Connecting:  even software that’s designed to connect people will do little in that regard if left on its own.  People [especially when at the early phases] need some help connecting with one another – simple things like setting up bridge calls and facilitating conversations serve to build trust and awareness and provide nuggets of content that can be housed in the platform.
• Combining: in a dispersed organization you’re bound to find bits and pieces of similar work living in a great many places.  Helping the users combine that information using the wiki feature of a platform, for example, will show users the efficiency in working together while training them on what in the world a ‘wiki’ is.
• Contextualizing: the most effective collaboration initiatives will integrate members from an organization’s suppliers and customers and related academic institutions.  Translating that into compelling content that will make sense to your users will be critical in getting them to absorb and leverage it.
• Confirming:  similar to above, if you’re getting knowledge from various sources, care must be taken to ensure that what’s being provided is accurate information so that it can be acted upon.
• Circulating:  what good is the best information if no one knows about it?  The role of a community/network coordinator is essential in circulating news about what’s new, recent questions, etc.
• Communicating: having someone dedicated to getting the word out about the success stories in your knowledge network will go a long way in generating interest, excitement and ,of course, additional funds that will be necessary to continue operations.

Having an effective Web 2.0 collaboration platform at the center of this activity certainly will make it much easier to coordinate but the software alone [today's versions anyhow] will never replace the behind-the-scenes efforts required to start and sustain collaboration and innovation.

BusinessWeek just published an article about how groups around the world are preparing for the Knowledge Economy.

Notice the focus on the design of the physical space that they’re proposing and how that will help foster the necessary community that will be required for collaboration, learning and innovation.

Now I’m clearly a little biased in my support for this message – but that bias first came from all of the other sources that turned me on to this trend.

Using the ideas in the article, what can your organization do to prepare for the knowledge economy?  How can your workspace be configured to best support the way work happens?  How can you integrate the collaboration of your customers, suppliers and employees into the learning and innovation that will drive your organization forward?

The New York Times recently published this map which shows data searches where users jumped from journal to journal as part of the knowledge they were seeking.  What a great visual of knowledge networks in action…

What would a map of your workforce look like as they went after the knowledge they needed to do their job?  Does your current learning and development/training strategy support it?

Many organizations are recognizing that the picture above resembles how work gets done in their workforce and leveraging tools such as social or organizational network analysis and value network analysis to create a strategy to support these knowledge networks as ways of transferring knowledge, improving performance and increasing innovation.  How about yours?

I just signed up to participate in a project going on at KM.gov – their aim [informally] is to bring knowledge management to the U.S. government so that collaboration, lessons learned, innovation, etc. can all help with the implementation and long-term success of the major changes our country will be undergoing as a result of the coming stimulus bill.

Here’s their mission as they say it:

Inform and support federal government departments, agencies, organizations, and  their constituencies in the research, development, identification, and implementation of knowledge management (KM) activities, practices, lessons learned, and technologies.

To accomplish this mission, the Federal KMWG will mobilize and leverage thought leaders and KM practitioners from government, quasi-government, academia, non-government, non-profit, and the private sector around the globe.

Anyone can sign-up and contribute – go to the site to request an account and you’ll soon have a voice in helping shape the [hopeful] future of how our government operates in our knowledge society.

I haven’t participated for quite some time but this month’s Big Question on the Learning Circuits blog was too intriguing…

If you peer inside an organization in 10 years time and you look at how workplace learning is being supported by that organization, what will you see?

The Knowledge Economy

I’ll preface the rest of the post by saying that I feel we’re currently well into a knowledge economy and that in ten years this transition will be even more apparent so my response will hinge upon that being true.  I view a knowledge economy as one being populated by workers creating and relying upon quick access to, and acquisition of, information that they need – organizations can range from construction to IT…as long as they depend on the acquisition of relevant info/knowledge in order to perform and improve they are staffed with knowledge workers in my opinion.  I do feel that the knowledge economy will bring with it different learning and development needs for the knowledge workforce.

The Truthful Answer

Quite frankly, I think the honest answer to the Big Question listed above is…not too much different from what we see today.

Just like other societal transformations, I think our move into the knowledge economy will take a long time to cement itself into the philosophies and methodologies of organizations – this includes learning departments.  There are so many factors ranging from mental models of those that have been in the industry for a long time to infrastructures and contracts that are entrenched and cannot be uprooted quickly that will prevent a speedy transition to fully supporting the needs of the workforce in a decade.

I recently wrote about the 2008 Chief Learning Officer [CLO] Magazine report on trends in the industry and the Executive Summary of this report shows no signs of much movement in the field. Do I think this will change substantially over the business landscape in ten years?  No.  I certainly feel that there will be pockets of progressive organizations that will make some great shifts [as indeed there are already several examples of this today] but for the overall learning industry to fundamentally change how it sees the world of L&D I think will take much longer.

The Wishful Answer

I hope I’m being cynical and that the above proves not to be true because I feel that the next 10 years presents an enormous opportunity for L&D to ramp up it’s organizational credibility to a place where we’re not yearning for a seat at the proverbial table…it’ll just be there waiting.

What I’d love to see of L&D departments in 10 years is one that oversees knowledge in the organization.  Departments that acknowledge that the vast majority of learning and development takes place outside of the classroom or computer [although some is better delivered in those places as well] and implement methods that reflect this ratio.

To me this looks like departments that ensures communities of practice and knowledge networks are thriving, active and supported by the right IT tools.  Ones that takes the role of redesigning the workspace [wherever it may be] of employees so that knowledge flows freely, ones that assesses the entire value network of an organization so that learning strategies can be extended to members whose performance affects that of the organization, ones that effectively integrate new-hires into their new network and provides the content they need when needed, ones that develops leaders to lead in a collaborative web and ones that promotes innovation throughput by running off of the energy created by the aforementioned methods.

The End

As I said above, I think that L&D Departments have a golden opportunity at the moment – to make this transition and show their organizations the value they can add by truly supporting the business workforce.  If this transition isn’t made I’m afraid other disciplines such as knowledge management may rush to fill the gap left by L&D.  I really see these fields merging as I think the lines between them will begin to blur – so after all this rambling, maybe that’s what things will look like in 10 years…

CLO [Chief Learning Officer] Magazine released their 2009 Business Intelligence Industry Report today.  In full disclosure I have not read the detailed report [which is being sold for $495] – I just read the free Executive Summary but from the pieces in there I received a good enough overview to be disappointed.

A common lament in the L&D world is how to get a ’seat at the table’ – in other words how can the L&D function be seen as being strategic enough to warrant participation in the C-level strategy interactions that determine the direction and operation of the organization.  Based on what I read in this summary it’s not surprising that the ‘tables’ out there don’t have many name tents with ‘L&D’ on them.

Before I provide specific examples I’d like to offer some context on my viewpoints and philosophy.  I believe that we are currently living/working/playing in a knowledge-based economy, or one in which know-how, experience, networks, tacit knowledge and who you know provide the real competitive advantage to improve efficiency, bring products to market, deliver to clients, etc. – and it doesn’t matter if you’re in consulting or cement.  Assuming this is true, the approaches used by L&D need to transition to support this new world as well and what I read in the CLO report indicates that they haven’t.

There are multiple examples in the summary of ways that L&D departments haven’t adapted to support a knowledge-based organization in an information society – from methodologies to analytics to perceptions of the C-level.  Some examples below…

Learning Delivery Methods

In an age where informal learning/knowledge networks/collaboration is known to be the source of the vast majority of learning and information for workers of all types one would think methodologies to support these would be creeping [if not entrenched] into corporate learning portfolios.  Rather, formal classroom training “clearly remains the most common method used.”  In a close second place, “the combination of live and self-paced e-learning is the second-most common delivery modality used by organizations.”

The nature of learning ‘delivery’ is flawed from the start when a knowledge economy dominates the market.  Organizations that commit most of their L&D resources to prescribing, designing and delivering everything that their workforce needs to know rather than reallocating those resources to help support and facilitate the exchange of the collective intelligence that already exists are missing a key competitive advantage in the information society.  Dispatch those trainers to begin creating learning histories to prevent brain drain, to act as facilitators/knowledge brokers between geographically dispersed teams with similar objectives or to help redesign the office layout so that informal exchanges can happen more effortlessly.

Learning Analytics

This section was the most shocking to me.  Not only do the methods being used by most of these organizations sound outdated, the report acknowledges that the metrics [when they're gathered] are proving that they’re providing little value.  Some notable quotes/stats…

• “Not surprisingly, little progress  has been made during the past year with the correlation of learning to various other business metrics…”
• “Approximately 1/5 of organizations correlate employee productivity to learning.”
• “Less than 1/10 of organizations correlate extended enterprise performance to learning.” [umm - wow!]
• “In reality, most organizations measure little beyond the basics, such as course enrollments, completions and learner satisfaction rates.”

Learning & Development Staffing

The report then talks about staffing – mentioning that “heads of HR and corporate education and chief learning officers represent the largest groups that believe the enterprise does not have enough staff to support the learning initiatives.”  What does the C-level think? – “only 12 percent of CEOs, COOs and presidents believe the organization does not have enough staff.”  Based on this chasm in perceptions the report concludes that this “obviously highlights a lack of communication between learning executives and senior-level business executives.”

Does it really?  If I were an executive at one of these organizations what I would see is our L&D department using methodologies suited for a past era, applying useless analytics to those ineffective methods, complaining because they need more staff and then saying that I’m out of touch with them because I think they’re staffed just fine and that I’ll likely trim their department if we hit a rough patch.  I don’t blame those executives one bit for their views of these L&D departments.  After all, let’s review a stat from the Analytics section above – “Less than 1/10 of organizations correlate extended enterprise performance to learning.”  Any other department that boasted those stats would be lucky to have a seat period – let alone one at the Executive table.

Where to now?

I think this should serve as a wake-up call to the L&D field as a whole – the world we live and work in has changed…we need to change with it.  There is a burgeoning field of knowledge management/learning communities/knowledge networks/social networking/workspace design/collaboration/etc. out there that is primed to take on the L&D role in organizations that are preparing themselves to compete in a knowledge society.  The lines between knowledge management and L&D should be becoming very blurry in my opinion.  If not, when you leap for the L&D seat at the table you may land on the lap of someone setting up their KM table tent.

I recently returned from a trip to a client’s site in the Andes just outside Cajamarca, Peru.  We were there with an elusive mission…capture knowledge.  Can it get more vague?

As we plow further into an economy centered around knowledge and the exchange of it, this exercise will become much more commonplace (I predict) but for us we needed to explain to our client that in order to facilitate the exchange of tacit knowledge, first we had to be able to show some of it.

Of course tacit knowledge, by definition, can’t really be adequately captured so we were looking for things that would serve as the catalysts of conversation, as indicators that people around the globe in similar positions were facing like challenges and developing complementary solutions.

To accomplish this I brought along six tools:

1. Videocamera: probably the most important of them all.  The power of video cannot be underestimated as a means for transferring tacit knowledge, building relationships/trust and just providing a consistent (and quick) means of getting others up to speed on complex situations.
2. Camera: For situations where video wasn’t allowed or suitable a still camera was utilized.  It has similar benefits as a videocamera…just a slightly different application.
3. Audio recorder: This was used to capture the conversations we had with people.  It was a great resource for us to go back later and revisit our conversations and hear verbatim what the person was saying as well as their tone when saying it.
4. Flash drive: Not everything we encountered was tacit knowledge.  Explicit knowledge that was contained in documents and spreadsheets is certainly valuable as well and we were easily able to snag it via the USB drive.
5. Laptop: While technically not critical for capturing, my laptop served as peace of mind that we could download our loot from the day and know it was safely saved for later use.  It also allowed us to see our pics and videos from the day and refine our strategy for the following days.
6. External hard drive: This was also for peace of mind as well as video storage.  It’s a 500 MB durable drive that I dumped video into each night.  It’s nice b/c it didn’t take up space on my laptop and it can take a beating.

This was a great trip because it yielded many tangible (or at least viewable) examples of the knowledge that people had as well as what they were seeking.  This provided the foundation for several excellent conversations with our project sponsors – it’s nice to be able to transition from talking about things such as ‘knowledge workers’, the ‘knowledge economy’ and ‘knowledge transfer’ and show a video of real-life examples of this happening at one of their locations.

What tools have you used to capture the knowledge in your organization?

CNET recently reported a story about the forthcoming Apple University.  Apple has recruited Joel Podolny [former dean of Yale's University's School of Management] to be the Vice President and Dean of the new Apple U.

In typical Apple style, not much is known about what this will incorporate although the author of the CNET article linked above speculates on a few different areas.

If you read this blog you know I’m already a big fan of Apple’s current approach to learning.  What I’ve focused on in my writing about them has mainly been the inclusion of their value-chain [namely their customers] into their learning strategy.  With the addition of Podolny at the helm of the newly formed Apple U I suspect the learning experience for those at the hub of the Apple value-chain [the employees] is about to get a whole lot better.

P.S.  On a semantic note I’m wondering why the uber-progressive Apple is using the [IMHO] passe moniker ‘University’?…and calling Podolny the Dean instead of Chief Learning Officer [CLO]?

A few months ago I blogged about Apple’s inclusion of their customers into their learning strategy because they assess their entire value-chain and how learning can enhance it…

I recently received an email with the above image/message embedded in it – to me this is further fodder re: Apple’s investment in the learning of its Mac users. A powerful strategy in a market where most are trying to compete on low-cost with what’s becoming a commodity (computers).

Instead Apple has decided to keep it’s prices at a premium and customers expect it. In return they get things such as one-to-one training which has the dual-benefit of teaching Apple’s customers how to use their underdog product and making them loyal Apple buyers. I’ll bet the majority of questions asked of Apple’s customer trainers are somewhat, dare I say, basic, based on what the average user is trying to accomplish. Computers have advanced to the point that everyday users should be able to accomplish what they want without a technical background – if Apple can make these tasks easier for the low-tech folks out there then they have a winning strategy.

Offering a classes to their customers for a very low price certainly isn’t a profit center for Apple – teaching them to use their products will certainly help sustain sales in the future, though, and that’s what Apple’s betting on with their strategy to invest in the learning of their customers.

Apple’s just taken one more step in the direction of putting learning into the hands of customers eager to learn how to use devices in the information age – self-directed learning at its finest.

How would it affect your organization if your customers were better able to utilize your product or service?